The Society Manager is an employee/appointed officer of the cooperative housing society who works under the instructions of the Managing Committee to carry out day-to-day administration.

Below are the practical roles and responsibilities generally followed in housing societies in Maharashtra.

1. Administrative Management

The Society Manager assists the Managing Committee in smooth administration.

Responsibilities:

  • Implement decisions taken by the Managing Committee and General Body.

  • Maintain office records and society files.

  • Manage correspondence with members and government authorities.

  • Supervise staff such as watchmen, cleaners, and maintenance workers.

  • Handle society office operations.

2. Meeting Management

The Manager helps the Secretary and Committee in organizing meetings.

Responsibilities:

  • Prepare meeting notices, agenda, and documents.

  • Arrange Managing Committee Meetings and General Body Meetings.

  • Maintain minutes records.

  • Follow up on resolutions passed in meetings.

3. Record & Register Maintenance

As per cooperative society rules, societies must maintain statutory records.

The Manager may maintain:

  • Membership register (Form I Register)

  • Share register

  • Nomination register

  • I & J Register (member details)

  • Property register

  • Minutes books

  • Audit records

  • Maintenance billing records

These records are required under the MCS Act and Rules.

4. Accounts & Financial Assistance

The Manager assists in financial administration.

Responsibilities:

  • Preparation of maintenance bills.

  • Collection monitoring.

  • Maintaining cash book and ledgers (with accountant support).

  • Preparing documents for statutory audit.

  • Coordinating with auditors.

(Final responsibility remains with Treasurer/Managing Committee.)

4. Accounts & Financial Assistance

The Manager assists in financial administration.

Responsibilities:

  • Preparation of maintenance bills.

  • Collection monitoring.

  • Maintaining cash book and ledgers (with accountant support).

  • Preparing documents for statutory audit.

  • Coordinating with auditors.

(Final responsibility remains with Treasurer/Managing Committee.)

6. Member Services

The Manager acts as a link between society members and the committee.

Responsibilities:

  • Handling member complaints.

  • Processing transfer applications.

  • Issuing No Objection Certificates (as approved by committee).

  • Maintaining member records.

7. Maintenance & Facility Management

The Manager supervises society infrastructure.

Responsibilities:

  • Monitoring repairs and maintenance.

  • Coordinating vendors and contractors.

  • Ensuring cleanliness, security, and utilities.

  • Maintaining common facilities.

✅ Important Legal Point

Under the MCS Act 1960, the ultimate authority remains with the Managing Committee.
The Manager only executes administrative work and cannot take policy decisions independently.